Venue, Food, and Pricing Information

Academic Classrooms

Summary: These are ideal for small to large events as well as regular/periodic meetings/events.

Rental Fee: There is no space rental fee for these spaces Monday-Thursday, 3 p.m. - 10 p.m. Any time outside of this may incur rental fees for being considered "after hours".

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have prepackaged or catered food from approved vendors in these spaces. You will encur a cleaning fee which can start at $35 and go up depending on the event/food and cleaning needed)

Reserving:

To check for availabilty please feel free to check out 25Live (https://roomscheduling.msu.edu/).
- To get into the system select "25Live Pro".
- Please remember DO NOT make your request through the 25Live site.
To reserve the space you will be required to submit an Event Request in Involve@State.
If you are hosting your event in the After Hours timeframe, have food, or anything within Additional Fees, you will be instructed to complete an IPF Form after you've submitted your Involve@State Form.

Agriculture Hall Atrium

Summary: This space is ideal for small to medium sized event.

Rental Fee: There is no space rental fee for these spaces.

Food: You may have prepackaged or catered food from approved vendors in these spaces. You will encur a cleaning fee which can start at $35 and go up depending on the event/food and cleaning needed)

Reserving:

To check for availability contact Richard Chester (cheste18@msu.edu).
To reserve the space you will be required to submit an Event Request in Involve@State
If you are hosting your event in the After Hours timeframe or have food you will be instructed to complete an IPF Form after you've submitted your Involve@State Form.

Special Notes:

The atrium is generally available during hours that Ag Hall is open to the public.
The atrium may be available during the weekend under special circumstances.
It is the requirement of the group using the atrium to return its original state following the conclusion of their event.

Breslin Events Center

Summary: These spaces are ideal for medium to large events.

Rental Fee: These are on the higher end of the rental fee spectrum.

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have food in these spaces. You are required to utilize Kellogg Catering.

Reserving:

To check for availability contact conferences@rhs.msu.edu.
For price, capacity and other details: RSO Rental Prices.
To reserve the space you will be required to submit an Event Request in Involve@State.

Broad College of Business-Edward J. Minskoff Pavilion

Summary: Secchia Lawn, M019-Multipurpose Room, M025-Gaynor Lab and the Pavilion Courtyard must be reserved in a 2-step process. Only Broad College RSOs are able to book these four (4) locations.

Rental Fee: Please contact Facilities Manager, Neil Brecheisen at brechei6@broad.msu.edu for Broad RSO event reservation fees.

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have prepackaged or catered food from approved vendors in these spaces. You will encur a cleaning fee which can start at $35 and go up depending on the event/food and cleaning needed)

Reserving:

To check for availability and booking, please contact Neil Brecheisen, brechei6@broad.msu.edu. At this time, confirm who will complete the IPF Form which will be requested as mentioned below.
To complete your reservation, please complete your Involve@State Event Request with confirmation validation from the Broad Team/Neil Brecheisen.
If you are hosting your event in the After Hours timeframe, have food, or anything within Additional Fees, you will be instructed to complete an IPF Form after you've submitted your Involve@State Form.

Special Note: All other classrooms in the Broad College Complex (BCC) and Minskoff Pavilion, can be reserved by ANY RSO via Involve@State, similar to Academic Classrooms process.

Dem Hall Ballroom

Summary: This space is ideal for large events. The Demonstration Hall Ballroom (DHB) is an open 7,000 foot, 450 person capacity room with a multipurpose synthetic floor and overhead lighting. The DHB is available for rentals M-F, 10pm-12am, and weekends from 8am-2am.

Rental Fee: This is on the lower end of the rental fee spectrum for student groups

Additional Fees: You may incur additional fees for any tables, chairs, HVAC, custodial, electrical support, etc.

Food: You may have food in these spaces but will pay additional for clean up.

Reserving:

To check for availability contact Tom March at marcht@msu.edu.
For more information: https://www.music.msu.edu/information-for-faculty/venue-calendar
To reserve the space you will be required to submit an Event Request in Involve@State.
If you are hosting your event in the After Hours timeframe, have food, or anything within Additional Fees, you will be instructed to complete an IPF Form after you've submitted your Involve@State Form.

Dr. James K. Billman, Jr Music Building

Not available for RSO use.

IM West, IM East, IM Circle

Summary: This space is ideal for large events. There are classrooms, gyms, artificial turf and indoor pool. Buildings are not available for rentals M-Th. Limited availability F-Sun. Each rental request is personalized by group and event type, please contact the Facility Manager:

IM West: Joel Eddy, eddy@msu.edu, 517-432-1479
IM East: Patty Oehmke, oehmkep@msu.edu, 517-432-1477
IM Circle: Angela Michael, alm@msu.edu, 517-432-2661

Rental Fee: This is on the lower end of the rental fee spectrum for student groups

Additional Fees: You may incur additional fees for any tables, chairs, custodial, electrical support, etc.

Food: You may have food in these spaces but will pay additional for clean up.

Reserving:

To check for availability contact appropriate facility manager. (Please see individuals above)
For price, capacity and other details: RSO Rental Rate
To reserve the space you will be required to submit an Event Request in Involve@State.

International Center Spartan Rooms

Summary: Spartan Rooms are located within the International Food Court and are good for small to medium size meetings and events.

Rental Fee:

During Business hours (9 a.m. - 5 p.m. EST, M-F), rental is $50.00 per hour per room.
Outside of business hours, rental is $75.00 per hour per room.
Labor is $15.00 per person per hour (minimum of 2 staff), including an additional hour after the event for clean up.

Additional Fees: You may incur additional fees for any labor, tables, chairs, electrical support, etc.

Food: You may have prepackaged or catered food from approved vendors in these spaces. You will encur a cleaning fee which can start at $35 and go up depending on the event/food and cleaning needed.

Reserving:

To check for availability and booking, please contact Geoff Parkerson, parke219@msu.edu.
To complete your reservation, please complete your Involve@State Request

Jenison Field House

Not available for RSO use.

Kellogg Center

Summary: These spaces are ideal for medium to large events.

Rental Fee: These are on the higher end of the rental fee spectrum, starting at $175.

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have food in these spaces. You are required to utilize Kellogg Catering.

Reserving:

To check for availability contact conferences@rhs.msu.edu.
For price, capacity and other details: RSO Rental Prices.
To reserve the space you will be required to submit an Event Request in Involve@State.

KIVA: Erickson

Summary: This space is ideal for medium to large events with a capacity of 300.

Rental Fee: There is no space rental fee for these spaces Monday-Thursday, 3 p.m. - 10 p.m. Any time outside of this may incur rental fees for being considered "after hours".

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have prepackaged or catered food from approved vendors in these spaces.

Reserving:

To check for availability:
- Monday-Friday 3 p.m. - 5 p.m. - Please feel free to check out 25Live (https://roomscheduling.msu.edu/).
  - To get into the system select "25Live Pro".
  - Please remember DO NOT make your request through the 25Live site.
- Monday-Friday 5 p.m. - 10 p.m. - Please contact Tracy Abbott at attbottt@msu.edu.
- If your event overlaps the above two time frames, (e.g. 4 p.m. - 7 p.m.) you must check both resources for availabilty.
- Saturday and Sunday, all day - Please contact Tracy Abbott at attbottt@msu.edu.
- Contacting Tracy DOES NOT reserve the space and you must submit your request to Involve@State immediately after checking for availability. This space is a high demand space for entities across campus and cannot be held.
To reserve the space you will be required to submit an Event Request in Involve@State.

KIVA: McDonel

Summary: This space is ideal for medium to large events with a capacity of 225.

Rental Fee: There is no space rental fee for these spaces.

Food: You may have prepackaged or catered food from approved vendors in these spaces.

Reserving:

To check for availability:
- Monday-Friday 3 p.m. - 6 p.m. - Please feel free to check out 25Live (https://roomscheduling.msu.edu/).
  - To get into the system select "25Live Pro".
  - Please remember DO NOT make your request through the 25Live site.
- Monday-Friday 6 p.m. - 10 p.m. - Please contact Geoff Parkerson at parke219@msu.edu .
- If your event overlaps the above two time frames, (e.g. 4 p.m. - 7 p.m.) you must check both resources for availabilty.
- Saturday and Sunday, all day - Please contact Geoff Parkerson at parke219@msu.edu .
To reserve the space you will be required to submit an Event Request in Involve@State.

KIVA: Wonders

Summary: This space is ideal for medium to large events with a capacity of 225.

Rental Fee: There is no space rental fee for these spaces.

Food: You may have prepackaged or catered food from approved vendors in these spaces.

Reserving:

To check for availability:
- Monday-Friday 3 p.m. - 6 p.m. - Please feel free to check out 25Live (https://roomscheduling.msu.edu/).
  - To get into the system select "25Live Pro".
  - Please remember DO NOT make your request through the 25Live site.
- Monday-Friday 6 p.m. - 10 p.m. - Please contact Geoff Parkerson at parke219@msu.edu .
- If your event overlaps the above two time frames, (e.g. 4 p.m. - 7 p.m.) you must check both resources for availabilty.
- Saturday and Sunday, all day - Please contact Geoff Parkerson at parke219@msu.edu .
To reserve the space you will be required to submit an Event Request in Involve@State.

MSU Alumni Memorial Chapel

Summary: These spaces are ideal for small to large events. These are also locations that traditionally are for very specific event purposes.

Rental Fee: These are on the lower end of the rental fee spectrum starting at $40 an hour.

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have prepackaged or catered food from approved vendors in these spaces.

Reserving:

To check for availability contact Amy Williams at will1760@msu.edu.
For price, capacity and other details: RSO Rental Prices.
To reserve the space you will be required to submit an Event Request in Involve@State.

MSU Auditorium

Not available for RSO use.

MSU Union

Summary: These spaces are ideal for small to large events.

Rental Fee: These are on the lower end of the rental fee spectrum, starting at $75. There are Complimentary Times for several rooms. This means that if you schedule your event for a specfic day and time frame, there will be no rental fee.

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have prepackaged or catered food from approved vendors in these spaces.

Reserving:

To check for availability contact Amy Williams at will1760@msu.edu.
For price, capacity and other details: RSO Rental Prices.
To reserve the space you will be required to submit an Event Request in Involve@State.

Munn Ice Arena

Summary: Munn Ice Arena is reservable for ice skating and broomball. Capacity of up to 200 for ice skating and 50 for broomball.

Rental Fee: $225 per hour as an RSO. Does not include the cost of skate rental or broomball stick rental.

Additional Fees: May incur additional fees for tables, chairs, custodial, set-up, etc.

Skate Rental: $2 per rental
Broomball stick rental: $1 per stick

Food: You may have prepackaged or catered food from approved vendors, on the concourse only. No food or drink is allowed near or on the ice.

Reserving:

To check availability and reserve time, please contact Steve Lantzy, lantzys@ath.msu.edu.
To complete your reservation, please complete your Involve@State Event Request with confirmation validation from Munn Ice Arena.

Outdoor Venues

Summary: There are many outdoor spaces available for RSOs to reserve for events. Below are the most frequently utilized locations:

Area near the Rock^
Auditorium Field^
Auditorium Loop^
People's Park^
N/E Corner of Farm Lane & Shaw Lane^
Dell Hall Field+
Munn Field+
IM East Field*
Event East Course 5K^
Event West Course 5K^
Brody Complex East Lawn^
If you do not see a location on this list that you are interested in please email involve@msu.edu.

Rental Fee: There is no space rental fee for these spaces.

Additional Fees: There will be fees for services to set-up, clean up and equipment needed (chairs, trash, restrooms, lights, tables, stage, etc.). These will vary in price and working with Infrastructure Planning and Facilities (IPF) and/or Recreational Sports will be key.

Food: You may have prepackaged or catered food from approved vendors.

Reserving:

To check availability, please contact the following:
- Locations indicated by ^ = IPF Events Team at ipf.campusevents@msu.edu
- Locations indicated by * = Patty Oehmke, oehmkep@msu.edu, 517-432-1477
- Locations indicated by + = Joel Eddy, eddy@msu.edu, 517-432-1479
- All locations = RSO Team at involve@msu.edu.
To complete your reservation, please complete your Involve@State Event Request.
You will also be required to submit an IPF Form after you've submitted your Involve@State Form.

Residence Halls

Summary: Spaces within Residence Halls are ideal for small to large events as well as regular/periodic meetings/events.

Rental Fee: There is no space rental fee for these spaces Monday – Friday, 6:00 PM to 10:00 p.m. EST and all day on weekends (Saturday and Sunday). Any time outside of this must go through classroom scheduling.

Food: You may have prepackaged or catered food from approved vendors in some of these spaces.

Reserving:

To check for availability:
- Monday-Friday 3 p.m. - 6 p.m. - Please feel free to check out 25Live (https://roomscheduling.msu.edu/).
  - To get into the system select "25Live Pro".
  - Please remember DO NOT make your request through the 25Live site.
- Monday-Friday 6 p.m. - 10 p.m.
  - Please contact Geoff Parkerson at parke219@msu.edu.
    - South Neighborhood
    - River Trail Neighborhood
  - Please contact Bill Sparrow at Sparroww@msu.edu .
    - Brody Neighborhood (not private dining rooms)
    - East Neighborhood
    - North Neighborhood
- If your event overlaps the above two time frames, (e.g. 4 p.m. - 7 p.m.) you must check both resources for availability.
- Saturday and Sunday, all day
- Please contact Geoff Parkerson at parke219@msu.edu.
  - - South Neighborhood
    - River Trail Neighborhood
- Please contact Bill Sparrow at sparroww@msu.edu .
  - - Brody Neighborhood (not private dining rooms)
    - East Neighborhood
    - North Neighborhood
To reserve the space you will be required to submit an Event Request in Involve@State.

Snyder C20 Theatre

Not available for RSO use.

Spartan Stadium-Huntington Club

Summary: This space is ideal for large events.

Rental Fee: This is on the higher end of the rental fee spectrum at $1,700.

Additional Fees: You may incur additional fees for any tables, chairs, electrical support, etc.

Food: You may have food in these spaces. You are required to utilize Kellogg Catering.

Reserving:

To check for availability contact conferences@rhs.msu.edu.
For price, capacity and other details: RSO Rental Prices.
To reserve the space you will be required to submit an Event Request in Involve@State.

STEM Teaching and Learning Facility

Not available for RSO use.

Student Services Building

Summary: Room 6, Room 13 and the Leadership Center must be reserved in a 2-step process. Only RSOs whose advisor is a staff member of the Division of Student Affairs and Services are allowed to reserve these spaces. Clean up is the responsibilty of the organization that reserves it.

Rental Fee: There is no space rental fee for these spaces.

Food: You may have prepackaged or catered food from approved vendors in these spaces. You will encur a cleaning fee which can start at $35 and go up depending on the event/food and cleaning needed)

Reserving:

To check for availability and booking, please have your advisor book the spaces through Outlook Calendar.
To complete your reservation, please complete your Involve@State Event Request with confirmation validation from the SAS Team.
For assistance, please contact Cathy Fitzpatrick at carsonc@msu.edu.
If you are hosting your event in the After Hours timeframe or have food you will be instructed to complete an IPF Form after you've submitted your Involve@State Form.

Tables (Multiple Locations)

Summary: Tabling can occur in the following locations:

Biomedical Physical Sciences (BPS) Atrium
International Center
MSU Union
Residential Halls
*Anthony Hall
*Berkey Hall
*Business College Complex (BCC)
*Bessey Hall
*Communication Arts and Sciences Building
*Engineering Building
*Erickson Hall
*Various Outdoor Locations
*Wells Hall

Rental Fee: Those location with a "*" indication will incur fees if the table is supplied for you by IPF.

Food: You may have prepackaged or catered food from approved vendors in these spaces.

Reserving:

To reserve the space you will be required to submit an Event Request in Involve@State.

Tabling Guidelines:

Approval must come from all affected departments prior to the event - if it is not fully approved the group cannot hold the tabling event
Contact involve@msu.edu if the group would like to know the status of the request
One table and 2 chairs will either be provided by departmental staff or IPF Campus Events depending on the location
- IPF locations incur a rental fee for a table and chairs. Those locations are noted with an "*" above.
- IPF may waive the fee if the group brings their own table and chairs, however a service request must still be completed whether renting or not and IPF will make the determination
There are varying policies on food and food sales; if the group plans on serving or selling food or beverages, please contact involve@msu.edu prior to submitting the tabling event request
Balloons are allowed, but they must be mylar due to latex allergies
Group displays are limited to the space of the table (generally 6’x2’). Displays cannot be extended in order to adhere to building fire codes and access/exit points
Due to some tabling locations, music/video etc. should not be disruptive to the flow of academic business. It is expected to maintain reasonable sound levels
Tables may not be moved without approval from the facilities team
After the event, please leave tables/chairs in place. Staff are scheduled to put them away
- If you supplied your own, please ensure you have all supplies with you when you leave
It is expected that you take any trash or recycling to the nearest receptacle after the event

Tech Enhanced Classrooms

Not available for RSO use. Tech Enhanced Classrooms are as follows:

CEM 323
Case 337
Bessey 114
Bessey 310
Bessey 315
McDonel 2
McDonel 38
Union 55
Wonders C211

The Rock

Summary: The Rock itself is public property and cannot be reserved. It is handled on a first come, first served basis.

Wharton Center

Summary: Wharton spaces are Cobb Great Hall and Pasant Theater. These spaces are ideal for medium to large events.

Rental Fee: These are on the higher end of the rental fee spectrum.

Additional Fees: You will incur additional fees for any tables, chairs, stagehand and usher labor.

Food: You may have food in these spaces. You are required to utilize Kellogg Catering.

Reserving:

To check for availability complete the Rental Request Form.
For price, capacity and other details: Facility Rental Page.
To reserve the space you will be required to submit an Event Request in Involve@State.

Student Organizations